Table of Content
- What Is Email Signature Software ?
- How to Choose Best Email Signature Software?
- List of 10 Best Email Signature Software
- Ending Thoughts
- FAQs
A professional email signature does more than just display your name – it leaves a lasting impression, reinforces your brand identity, and builds trust with every message you send. As businesses grow and remote communication becomes the norm, using reliable email signature tool has become essential for maintaining consistency and professionalism across teams.
The right tools make it easy to create, manage, and update branded signatures company-wide without relying on manual edits or outdated templates. From marketing banners to legal disclaimers, email signature tool helps you turn everyday emails into powerful brand touchpoints that boost engagement and credibility effortlessly.
In this blog, we will take a look at 10 Best Email Signature Software.
What Is Email Signature Software ?
An Email Signature Application is a digital tool that helps individuals and organisations create, manage, and standardise professional signatures for outgoing emails. Unlike manually adding signatures in email clients, these platforms allow centralised control over design, branding, and compliance elements, ensuring consistency across all employees and departments.
Many businesses also use complementary tools like Email List Management Software to maintain organised subscriber lists and run effective campaigns alongside branded signatures.
With user-friendly templates, dynamic fields, and drag-and-drop editors, businesses can craft branded signatures that include names, titles, logos, social media icons, promotional banners, and legal disclaimers. Advanced solutions integrate seamlessly with popular email providers like Outlook and Gmail, enabling automatic signature updates without manual intervention.
They also offer analytics to track clicks on banners or CTAs, turning everyday emails into marketing opportunities. For large organisations, this reduces IT workload, maintains brand integrity, and ensures that signatures comply with legal and corporate guidelines. Overall, email signature solutions modernises a small but crucial detail that enhances communication professionalism and brand perception.
How to Choose Best Email Signature Software?
- Ease of Use: Look for an intuitive interface with drag-and-drop editors, pre-made templates, and no steep learning curve for non-technical users.
- Centralised Management: Ensure it offers centralised control so admins can manage, deploy, and update signatures for all users easily.
- Integration Compatibility: Check if it integrates smoothly with your existing email systems like Gmail, Outlook, Office 365, or Exchange.
- Design Flexibility: Pick software that allows custom branding elements-logos, banners, social icons, disclaimers-to match your brand identity.
- Analytics & Tracking: Choose a tool that provides analytics to track clicks on links, banners, or CTAs for marketing insights.
- Security & Compliance: Ensure it has encryption, secure data handling, and compliance with privacy and legal requirements.
- Customer Support: Reliable support and documentation help resolve technical issues quickly and keep signatures running smoothly.
List of 10 Best Email Signature Software
1. WiseStamp
WiseStamp is the most popular email signature creator, people, freelancers and businesses use to design professional branded signatures. It provides user friendly templates, social media icons, banners and promotional add-ons to increase engagement of emails.
WiseStamp is compatible with Gmail, Outlook and Apple Mail, and more. Its smart editor allows you to make signatures with no coding skills. This can assist in a company-wide application of signatures that creates brand consistency under centralised management.
WiseStamp has such marketing tools as CTA (call to action) buttons and banners too. It is the preferable option when you have a small team or individual professionals who are seeking to attract attention with eye-grabbing signatures that stand out in the inbox and generate clicks towards the websites, social media or special offers.
Website: https://www.wisestamp.com
Key Features:
- Professional signature templates with social icons
- Customisable design elements and CTAs
- Team signature management dashboard
- Compatible with Gmail, Outlook, Apple Mail
- Banner and promotional campaign integration
- Clickable legal disclaimers
- Automatic updates for all users
- Analytics for clicks and engagement
Pros:
- User-friendly editor for non-designers
- Great for personal branding
- Dynamic banners and marketing add-ons
- Affordable plans for individuals and teams
- Good customer support
Cons:
- Limited features on free plan
- Advanced options cost extra
- Some templates feel generic
Pricing:
- For individuals
- Solo Free– $0
- Solo Pro- $7.5/month
- 10 Employee
- Basic– $1.9/seat/month
- Pro– $2.3/seat/month
- Enterprise– Custom Pricing
2. HubSpot Email Signature Generator
HubSpot Email Signature Generator is a free, simple-to-use email signature service enabling you to design smooth, responsive email signatures in a few minutes.
The other fun thing about this site is that you do not need to be a designer to add your photo, company logo, social icons, CTAs, and non-disclosure messages. The drag and drop style builder gives you real time preview and simple copy paste into Gmail, outlook or Apple mail.
It will go well with their CRM Tool and Email Marketing Tool since it is part of the HubSpot marketing toolkit. It’s perfect for an individual, a small business, or a startup that wants to maintain brand consistency in all outgoing emails without a complex installation process.
Website: https://www.hubspot.com/email-signature-generator
Key Features:
- 100% free signature generator
- Simple drag-and-drop customization
- Social media icons and photo upload
- HTML export for any email client
- Auto preview during editing
- No account sign-up required
- HubSpot branding can be removed
- Tips for signature best practices
Pros:
- Completely free to use
- Fast and simple for beginners
- Compatible with all major email providers
- No hidden fees or limitations
- Modern, clean design templates
Cons:
- No central management for teams
- Lacks advanced tracking features
- Not suitable for large organisations
Pricing:
- Free– $0
- Starter– US$9/mo/seat
- Professional– US$800/mo
- Enterprise– US$3,600/mo
3. Newoldstamp
Newoldstamp is a powerful email signature provider used by marketing and IT departments to maintain an employee signature across companies. It has templates, custom banners, and promotional campaigns, and one can control a large workforce.
It is easily deployed through integration with Google Workspace and Microsoft 365 as well as Exchange. Newoldstamp signature banner campaigns are marketing teams favorite traffic-generating tools to land on a landing page or events. It has analytics that monitors the banners clicks and signature performance.
It is effective with its easy-to-use design editor, company-wide updates, user segmentation, making it perfect to be used in the business sector in search of professional branding and marketing alignment, and ability to manage multiple employee signatures without any efforts on a large scale.
Website: https://newoldstamp.com
Key Features:
- Brand-consistent signature templates
- Centralised dashboard for team rollouts
- Banner campaigns and promotional CTAs
- Integration with Gmail, Outlook, Apple Mail
- Click tracking and detailed analytics
- Multi-department signature customisation
- Dynamic content updates
- No-code editor for easy setup
Pros:
- Excellent for small and large businesses
- Marketing-friendly banners boost conversions
- Easy to deploy company-wide
- Detailed engagement analytics
- Strong customer support
Cons:
- No free plan
- Some features require higher-tier plans
- Learning curve for first-time users
Pricing:
- 100 Signatures- $1,599 billed annually
4. MySignature
MySignature is a simple email signature maker that can be used by solopreneurs or small companies and freelancers. It has a drag and drop editor that enables you to create beautiful, responsive email signatures without coding.
Be sure to add personal photos, logos, banners, social icons and call-to-action links to make each email interesting. MySignature is compatible with Gmail, Outlook, Apple Mail, Thunderbird and all large webmail providers. It also provides useful templates of various professions.
With signature management cloud-based, you will be able to update your signature wherever you are. MySignature is very simple to use and offers budget friendly plans, thus it is a very good option in case a person or a small team of people seeks professional branding of their emails.
Website: https://mysignature.io
Key Features:
- HTML signature generator
- Gmail and Outlook direct integration
- 50+ templates with social icons
- Clickable banners and CTAs
- Mobile-friendly layouts
- Real-time preview while editing
- Multi-user management for teams
- Easy export to any email client
Pros:
- Great template variety
- Ideal for solopreneurs and SMEs
- Affordable pricing tiers
- Fast to create and deploy
- Good support for mobile
Cons:
- Limited analytics on lower plans
- Not ideal for large enterprises
- Branding removal costs extra
Pricing:
- 5 members- $6 per member/month
5. Exclaimer
Exclaimer is a business-level email automation tool and signature management package with features designed to support larger organisations requiring centralised control, compliance, and marketing integration.
It also connects to Microsoft 365, Google Workspace, and Exchange Server, where a uniform signature is automatically added to all emails sent from multiple devices. Its features include dynamic fields, banners, promotional CTAs, legal disclaimers, and detailed analytics for marketing teams.
Exclaimer cloud dashboard makes administrio work effortless to the IT departments and allows marketers to conduct targeted banner campaigns. It is ideal for companies that need a safe, compliant and branded signature with the roll-out of email signatures across multiple departments and uses.
Website: https://www.exclaimer.com
Key Features:
- Cloud-based signature management
- Auto-sync with Microsoft 365 or Google Workspace
- Centralised signature deployment
- Banners, disclaimers, and legal compliance
- Dynamic fields like contact details
- Role-based access for teams
- Analytics and tracking for clicks
- 24/7 customer support
Pros:
- Best-in-class for large organisations
- Highly secure and compliant
- Saves IT time with automation
- Supports company-wide updates
- Strong integration options
Cons:
- Premium pricing
- Requires setup learning curve
- Overkill for small teams
Pricing:
- Starter– $0.90 user per month
- Standard– $1.45 user per month
- Pro– $1.75 user per month
6. Gimmio
Gimmio is a designer-friendly and flexible email signature application. It also maximises customisation of email signatures when professionals need them to be distinctive.
There are hundreds of available templates, and the user can edit all the parts and include his fonts, images, banners, and social media icons. Gimmio is particularly favored by marketing agencies which take care of email signatures of numerous customers. The device is compatible with Gmail, Outlook, Apple Mail and others.
Team management capabilities allow you to produce and dispatch signatures on the level of a whole-company or on a client account. The pixel-perfect control of Gimmio is attractive to those designers who desire lovely, well-branded signatures with no headache.
Website: https://www.gimm.io
Key Features:
- Over 45 customisable templates
- Advanced styling and design tools
- HTML signature output
- Company-wide management dashboard
- Profile photos and social icons
- Multiple signatures per user
- Banner ads and promotional footers
- Download as HTML or install directly
Pros:
- Highly customisable designs
- Affordable plans for small teams
- Flexible for designers and agencies
- Supports multi-signature needs
- Good for freelancers
Cons:
- Lacks built-in analytics
- UI feels dated to some
- No free tier
Pricing:
- Custom Pricing
7. Rocketseed
Rocketseed is an email signature based targeted marketing and campaign tracking. Described as a solution to medium and large companies, it takes care of uniformity and branded sign lifetime in every email message sent in Microsoft 365 or Google Workspace.
The outstanding characteristic of the Rocketseed is clicks trackable banners that convert normal emails into marketing platforms. Marketers are able to launch targeted banner campaigns, to track the performance with embedded analytic tools and to make signature campaigns coordinate with general digital marketing. It is also IT-friendly because it has easy-to-manage templates; dynamic fields and updates made centrally.
Rocketseed assists organisations to exploit their daily email volumes towards building brands, generating leads as well as a quantifiable ROI whilst keeping professional signatures on an enterprise wide basis.
Website: https://www.rocketseed.com
Key Features:
- Centrally managed signatures for teams
- Dynamic banners and campaign tracking
- Compatible with Microsoft 365 and G Suite
- Click tracking and advanced reporting
- Legal disclaimers and compliance
- Role-based access controls
- Marketing campaign add-ons
- Real-time support
Pros:
- Perfect for brand consistency
- Great marketing integrations
- Detailed analytics on clicks and engagement
- 24/7 support
- Easy to deploy at scale
Cons:
- More suited to mid-large companies
- Premium pricing
- Learning curve for new admins
Pricing:
- Custom Pricing
8. CodeTwo Email Signatures for Office 365
CodeTwo Email Signatures is a reliable tool of generating and maintaining the email signatures server sides in Microsoft 365. It even automatically tags every email with consistent, compliant signatures and disclaimers on the desktop, mobile, or tablet.
IT teams love its cloud-based secure management, sophisticated user rules, and support on Azure AD dynamic attributes. There are ready-made tools inside that marketers may include banners, seasonal offers, or legal statements. The drag and drop editor and a live preview provided by CodeTwo allow creating signatures easily.
Known to thousands of enterprises across the globe, it is suited to those companies who have branding and compliance of their email as a priority, and who want a secure, scalable and centralised solution to managing it.
Website: https://www.codetwo.com/email-signatures
Key Features:
- Server-side email signature automation
- Works with Microsoft 365 and Exchange
- Centralised management for all users
- Dynamic AD data fields
- Legal disclaimers and banners
- Works on any device, including mobile
- Automatic updates and syncing
- Analytics and reporting
Pros:
- Trusted by large enterprises
- No need for user-side installation
- Ensures brand consistency
- Highly secure with Microsoft compliance
- Excellent customer support
Cons:
- Limited to Microsoft environments
- Premium pricing for small teams
- Requires admin permissions
Pricing:
- Request a Quotation
9. Xink
Xink is a platform that is used by medium and large companies to consolidate branding on employee emails. It is fully compatible with Microsoft 365, Google Workspace and Exchange, which automatically applies a signature on any device.
Admins can manage marketing promotional banners and also conduct effective promotional campaigns with the use of Xink dashboard and IT teams enjoy ease of deployment and compliance management. Its analytics allows it to monitor banners clicks and signature performances.
With templates, user segmentation, dynamic fields and GDPR compliance Xink makes sure that all outgoing emails reflect the brand identity and marketing ambitions of the company without too much bother with the technical installation.
Website: https://www.xink.io
Key Features:
- Cloud-based email signature management
- Centralised dashboard for all users
- Department-level signature templates
- Real-time updates and syncing
- Banner campaign integration
- AD data synchronisation
- Analytics and click tracking
- GDPR compliant and secure
Pros:
- Great for medium-large businesses
- Simple deployment for Microsoft 365 and G Suite
- Detailed user management
- Marketing-friendly add-ons
- Good support and onboarding
Cons:
- Not ideal for freelancers
- No free plan
- Can feel expensive for startups
Pricing:
- Request a Quote
10. Si.gnatu.re
Si.gnatu.re is a basic but formal email signature maker place to be used by freelancers, small companies, and other people who are in the need to create professional ones that are clean, mobile-friendly. Its web editor is simple, supports drag-and-drop to insert photographs, logo, social icons, CTAs, and disclaimers.
The gradual work process of Si.gnatu.re guarantees you a perfect, personalised signature to use with Gmail, Outlook, as well as other major email services. It can be used to manage products quickly and conveniently and is low-priced and user-friendly, however, it is not designed to manage a large company.
That is why it is a convenient option when someone needs an aesthetic, uniform email signature without the problematic technical processes and elaborate connectivity procedures it might require.
Website: https://si.gnatu.re
Key Features:
- Simple online signature creator
- Pre-designed templates
- Social media icons and images
- Easy HTML export
- Instant preview and install guides
- Team management options
- Mobile-friendly designs
- Email support for setup
Pros:
- Beginner-friendly tool
- Simple and clean templates
- Affordable pricing for individuals
- Quick setup and use
- Supports all email clients
Cons:
- No advanced analytics
- Limited marketing features
- Basic compared to bigger tools
Pricing:
- Free Si.gnatu.re– Free
- Paid Si.gnatu.re– $5
- Si.gnatu.re for Business– $35
Ending Thoughts
Choosing the right email signature software can transform ordinary emails into powerful branding and marketing tools. A well-designed signature adds professionalism, promotes brand consistency, and turns every email into a subtle marketing opportunity with banners, social icons, and CTAs. From simple generators for individuals and small businesses to advanced enterprise-grade platforms with centralised management, these solutions cater to different needs and budgets.
Features like easy editors, cloud deployment, dynamic fields, analytics, and compliance controls make these tools essential for modern communication. Investing in the right software saves time, ensures consistent branding, and enhances engagement. In today’s digital landscape, a polished signature makes a lasting impression.
FAQs
Can I use email signature Application with Gmail and Outlook?
Yes, most leading email signature tools integrate seamlessly with popular email clients like Gmail, Outlook, Apple Mail, and others for easy deployment.
Is email signature Application secure to use?
Reputable providers use secure cloud infrastructure, encryption, and compliance features to protect user data and ensure signatures stay professional and safe.
Do I need coding skills to design my signature?
No, most platforms offer drag-and-drop editors and ready-made templates so anyone can create a signature without coding experience.
Can I track engagement with my email signature?
Many tools include analytics to monitor clicks on banners, social icons, or CTAs, helping you measure engagement and refine campaigns.